Every feature,
side by side.
BeatPilot fills your calendar. BeatPilot Pro includes everything in BeatPilot and runs every event after the yes. Where both plans have a feature, Pro’s version is fully custom and built around your event dates.
In BeatPilot In Pro Not includedTeal words Pro’s stronger version
Feature
General admissionBeatPilot$147 / mo
All accessBeatPilot Pro$247 / mo
01 Capture leads
Business phone number for calls and texts (toll-free number included)
Included
Included
AI receptionist that books appointments and transfers live calls
Included
Included
AI replies to every new lead, day or night
Included
Included
AI web chat for your website
Included
Included
Websites, funnels and landing pages
Included
Included
Website forms
Included
Fully custom
Booking forms that create the event for you
Not included
Included
Availability calendar for your website
Not included
Included
02 Follow up and close
One inbox: texts, calls, voicemail, email, Facebook, Instagram
Included
Included
Automated campaigns: text, email, voicemail drops, Messenger
Included
Included
Branded email marketing
Included
Included
Sales pipeline and task reminders
Included
Included
Branded booking calendars
Included
Included
Social media scheduler
Included
Included
Unlimited contacts, campaigns, funnels and calendars
Included
Included
10+ automation templates built for event companies
Included
Included
AI-guided sales briefs that close more deals
Not included
Included
03 Book and get paid
Branded proposals and invoices
Included
Included
Contracts with e-signature
Included
Fully custom
Payments and deposits
Included
Fully custom
Payment schedules tied to the event date
Not included
Included
Contract amendments and per-event terms
Not included
Included
Service menu: packages, add-ons, package discounts
Not included
Included
Online booking: pick, sign and pay in one visit
Not included
Included
04 Plan with your clients
Client planning portal: timeline, questions, chat
Not included
Included
Music from Spotify and YouTube, must-play and do-not-play
Not included
Included
Guest song requests by QR code
Not included
Included
Floor plan and document uploads
Not included
Included
Invite their planner to the planner app
Not included
Included
Business client logins for venues and planners who book often
Not included
Included
05 Staff every event
Team logins
5
Unlimited
Gig board, roles and 30+ permissions
Not included
Included
Time off, time clock, payroll and travel pay
Not included
Included
Google Calendar sync for your crew
Not included
Included
Hiring applications
Not included
Included
06 Pack the right gear
Inventory by date with double-booking warnings
Not included
Included
Equipment kits and maintenance
Not included
Included
Equipment rentals
Not included
Included
Supplies with low-stock alerts
Not included
Included
07 Run the business
Mobile app and push notifications
Included
Included
Campaign and sales team reports
Included
Included
Google Ads and Meta data synced in
Included
Included
Connects to 2,000+ apps through Zapier
Included
Included
Your branding throughout
Included
Included
Profit per event
Not included
Included
Payroll, invoice aging and 10+ event reports
Not included
Included
Bank feed, profit and loss, Schedule C export
Not included
Included
Your own web address on client pages
Not included
Included
Claude and ChatGPT connector
Not included
Included
BeatPilot Desktop music prep with Serato export
Not included
Included
White Glove setup is an add-on for either plan: we build your packages, contracts and automations with you. No free trial; every account starts with a demo.
Book a demo